Tracks every recurring maintenance task at every property — filters, batteries, propane, shower liners, pantry supplies, arcade games, seasonal turnovers, inspections, and anything else you need to remember.

Posts a weekly summary to Slack every Monday morning. Posts a wrap-up every Friday. Auto-generates a dated PDF report to your Google Drive each week. Real-time sync with your team — they check it off, you see it instantly.

Seasonal tasks trigger themselves. AI adjusts schedules based on weather, local events, and property-specific conditions.

Live Google Sheets tracking — the data layer that runs the whole system:

Inside your Google Drive, the system creates a folder called Claude Weekly Operations Logs with one sheet per maintenance category:

• 🔧 Air Filter Sheet — filter size, last changed, next due per property
• 🔋 Keypad Battery Tracker — battery type, count, last replaced, next due
• 🔥 Propane Tank Sheet — tank count, last checked, seasonal interval, next due
• 🚿 Shower Curtain Liner Tracker — liner count, last replaced, next due
• ☕ Pantry & Supplies Tracker — Nespresso pods, pantry expiry checks
• 🕹️ Arcade Game Tracker — arcade, table, and outdoor games per property
• 📋 Property Master List — full property roster, synced weekly

Every sheet is published as a live CSV feed. The checklist app reads those feeds every time it loads — update a sheet manually and the checklist reflects it within minutes. When your team completes a task in the checklist, the system writes the service date and next due date back to the correct row automatically. No manual entry. Ever.

Your sheets stay current at all times without anyone touching them. Open the Air Filter Sheet any day and every property shows exactly when its filter was last changed and when it's next due. Same for every category. That data feeds the Monday Slack alerts, the Friday maintenance report, and the weekly PDF that gets filed to Drive.

Built with Claude. Installed with Claude.

This system was built entirely inside Claude (Anthropic's AI). When you buy the kit, you get all of the prompts, code templates, sheet templates, and configuration files we used to build ours. You drop them into your own Claude account, plug in your business name, properties, and credentials — Claude walks you through the install and customizes the system to your portfolio in 2–3 hours.

No technical guesswork. Just Claude on one side, you on the other.

What's included:

• Complete PDF setup guide
• All Claude prompts used to build and configure the system
• Pre-built code templates with placeholders for your credentials
• All 7 Google Sheet templates, pre-formatted and ready to copy
• Slack workflow templates

What you'll need: A Claude account (free or paid both work), Val Town Pro ($10/mo), a free Firebase account, a Google account, and a Slack workspace. The guide walks you through setting up each one.

Setup time with Claude: 2–3 hours. Building from scratch: 35–40 hours.

We've already done the trial and error. Save the time — you get the plug-and-play version.