Never forget another filter, battery, or inspection. AI-powered maintenance system that tracks every recurring task at every property — automatically.
STR Maintenance Tracker
Tracks every recurring maintenance task at every property — filters, batteries, propane, shower liners, pantry supplies, arcade games, seasonal turnovers, inspections, and anything else you need to remember.
Posts a weekly summary to Slack every Monday morning. Posts a wrap-up every Friday. Auto-generates a dated PDF report to your Google Drive each week. Real-time sync with your team — they check it off, you see it instantly.
Seasonal tasks trigger themselves. AI adjusts schedules based on weather, local events, and property-specific conditions.
Live Google Sheets tracking — the data layer that runs the whole system:
Inside your Google Drive, the system creates a folder called Claude Weekly Operations Logs with one sheet per maintenance category:
🔧 Air Filter Sheet — filter size, last changed, next due per property
🔋 Keypad Battery Tracker — battery type, count, last replaced, next due
🔥 Propane Tank Sheet — tank count, last checked, seasonal interval, next due
🚿 Shower Curtain Liner Tracker — liner count, last replaced, next due
☕ Pantry & Supplies Tracker — Nespresso pods, pantry expiry checks
🕹️ Arcade Game Tracker — arcade, table, and outdoor games per property
📋 Property Master List — full property roster, synced weekly
Every sheet is published as a live CSV feed. The checklist app reads those feeds every time it loads — update a sheet manually and the checklist reflects it within minutes. When your team completes a task in the checklist, the system writes the service date and next due date back to the correct row automatically. No manual entry. Ever.
Your sheets stay current at all times without anyone touching them. Open the Air Filter Sheet any day and every property shows exactly when its filter was last changed and when it's next due. Same for every category. That data feeds the Monday Slack alerts, the Friday maintenance report, and the weekly PDF that gets filed to Drive.
Built with Claude. Installed with Claude.
This system was built entirely inside Claude (Anthropic's AI). When you buy the kit, you get all of the prompts, code templates, sheet templates, and configuration files we used to build ours. You drop them into your own Claude account, plug in your business name, properties, and credentials — Claude walks you through the install and customizes the system to your portfolio in 2–3 hours.
No technical guesswork. Just Claude on one side, you on the other.
What's included:
Complete PDF setup guide
All Claude prompts used to build and configure the system
Pre-built code templates with placeholders for your credentials
All 7 Google Sheet templates, pre-formatted and ready to copy
Slack workflow templates
What you'll need: A Claude account (free or paid both work), Val Town Pro ($10/mo), a free Firebase account, a Google account, and a Slack workspace. The guide walks you through setting up each one.
Setup time with Claude: 2–3 hours. Building from scratch: 35–40 hours.
We've already done the trial and error. Save the time — you get the plug-and-play version.
Digital products are non-refundable once delivered. Since the kit includes downloadable files, code templates, and prompts that can't be returned once accessed, all sales are final.
If something is broken or missing from your kit, email help@bourbontrailrentals.com and we'll fix it.
Digital product — no shipping required. Access link delivered to your inbox immediately after purchase.
A Claude account (free or paid both work)
Val Town Pro account ($10/month)
A free Firebase account
A Google account (free)
A Slack workspace (free)
The setup guide walks you through creating each one if you don't have them.
You drop our prompts and templates into your own Claude account. Claude walks you through the setup step by step — configuring Val Town, creating your Firebase database, connecting your Google Sheets, setting up your Slack webhook, and customizing the system to your specific properties and intervals.
Setup time: 2–3 hours. Building from scratch would take 35–40.
Val Town Pro: $10/month.
Everything else (Firebase, Google Sheets, Slack, Claude) runs on free tiers for portfolios under ~20 properties.
You buy the kit once. You own it forever. There's no subscription to us.
Yes. The system is modular. If you don't have arcade games, delete that sheet. If you have hot tubs and want to track them, copy an existing sheet's pattern.
The same code runs whether you manage 3 properties or 300. Owner-operators, co-hosts, and small management companies all use the system the same way.
